Privacy Policy

Interpretation and Definitions

Interpretation

The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

Definitions

For the purposes of this Privacy Policy:

  • Account means a unique account created for You to access our Service or parts of our Service.
  • Company (referred to as either "the Company", "We", "Us" or "Our" in this Agreement) refers to Mployus Personnel Services, Block 14, 7 Station Hill, Clongriffin, D13 C966.
  • Cookies are small files that are placed on Your computer, mobile device, or any other device by a website, containing the details of Your browsing history on that website among its many uses.
  • Country refers to: Ireland.
  • Device means any device that can access the Service such as a computer, a cellphone, or a digital tablet.
  • Personal Data is any information that relates to an identified or identifiable individual.
  • Service refers to the Website.
  • Service Provider means any natural or legal person who processes the data on behalf of the Company. It refers to third-party companies or individuals employed by the Company to facilitate the Service, to provide the Service on behalf of the Company, to perform services related to the Service, or to assist the Company in analyzing how the Service is used.
  • Third-party Social Media Service refers to any website or any social network website through which a User can log in or create an account to use the Service.
  • Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).
  • Website refers to Mployus Personnel Services, accessible from www.mployushr.com.
  • You means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.

About Mployus and What We Do

Mployus Personnel Services provides guidance and actionable solutions to the Pharmacy Recruitment, General Employment Recruitment, and HR/Employment Law consulting solutions to meet our HR, jobseekers, and Recruitment clients’ needs.

We are able to meet our expectations by providing quality HR Advice to keep our HR client’s businesses in compliance and out of legal troubles and connecting specialized talent with leading employers across several sectors and areas of specializations.

We are a personnel and employment services business as defined in the applicable employment and industry-specific legislation, and regulations, including but not limited to, the Employment Agency Act 1971, common laws, statutory provisions, Case Laws, European Community legislation and a range of fundamental rights enshrined in the Irish Constitution.

All employees who handle personal and business data are fully trained to ensure that the data is processed in line with the General Data Protection Regulations 2018 (GDPR) as well as The Data Protection Act 2018 (DPA 2018).

Our Approach to Privacy

Where you ask us to provide HR Advisory services we may be required to process additional categories of personal data relating to you or other parties to ensure the provision of informed advice.

In order to provide our recruitment services, we need to collect personal data relating to our Candidates.

Generally, you will be required to provide data to us when signing up with us for our services, and you may also be required to do so when registering for events or seminars or when corresponding with us by phone, email, letter or social media. It is important that the personal data we hold about you is accurate and up-to-date. Where your personal data changes during your relationship with us, you should keep us informed of such changes.

Some personal data is automatically collected when you use our website, such as IP address, device identifiers, browser information, and cookie data (see for our cookies policy for further details).

Here in Mployus Personnel Services, the protection of your personal data is very important to us because we recognize how important it is to you. In most cases Mployus Personnel Services is the controller of personal data processed as described in this Privacy Statement for the purposes of the General Data Protection Regulation in Europe (“GDPR”).

This Privacy Statement applies to the processing of personal data by the Mployus Personnel Services in its role as controller of personal data under the GDPR.

Personal Data Collected

This Privacy Statement applies to personal data we process in relation to our:

  • Candidates
  • Recruitment Clients
  • HR Clients
  • Suppliers
  • Website Users

As a personnel services business, we provide HR Advisory services to small businesses (“HR clients”). We also connect those looking for a job (“Candidates”) with businesses who are looking for Candidates (“Recruitment Clients”) or (“Pharmacy clients”). For the purposes of this Privacy Statement, a Candidate is:

  • A job applicant;
  • Someone we recognize as a potential job applicant;
  • A contractor of Mployus Personnel Services.

This Privacy statement is not applicable to employees of Mployus Personnel Services.

Sharing of Personal Data

We handle data obtained in the course of our business services with our HR clients and Recruitment clients and candidates confidentially and securely.

Whilst carrying out our regular task of placing or matching of Candidates with Recruitment Clients particularly, we will need to share your information in order to provide services to you. We will always ensure that any transfer of personal data is undertaken in compliance with the law and ensures that appropriate technical and organizational measures are undertaken by any processor or sub-processors.

In rare situations, personal data of our HR Clients will only be disclosed on a confidential basis to external service providers for the purpose of providing services including technological or administrative assistance. If we share data with an external third party; the operations are governed by a Data Processing Agreement (DPA). We promote high levels of data integrity when working with any external companies.

In certain circumstances, we may disclose personal data to the following:

  • Partners and contractors, if needed, for the performance of services to be provided to our Recruitment Clients, HR Clients, and Candidates. These could include email, chat, ticketing, payment processors, external consultants, auditors, IT consultants, and lawyers;
  • If we are under a duty to disclose or share personal data of our HR Clients, Candidates, and Recruitment Clients in order to comply with any legal obligation (including tax, audit, law enforcement, regulatory bodies, fraud prevention agencies, partners, or advisors), or in order to enforce or apply any contracts that we have; and/or;
  • For the purpose of protecting our rights, property, or safety, or that of our Recruitment Clients, Candidates, HR Clients, or other stakeholders. This may include exchanging information with other companies and organizations for the purposes of fraud protection.

Additionally, we may share Candidate information with the following parties:

  • Clients and potential Clients
  • Third party representatives of our clients;
  • Third parties providing verification services (for example, criminal record checks/pre-employment screening services and assessments);

We may be required to share references provided by Associate Contacts of Candidates in the event of an access request by the Candidate.

Your Data Privacy Rights

You have various Privacy rights in relation to how your personal data is used, and they include the following:

  • The right to be informed about how your personal data is collected and used;
  • The right to ask for access to the copy of information we hold on you;
  • The right to rectify personal data we may hold which is identified as incorrect or misleading;
  • The right to erasure of any personal data; also known as ‘the right to be forgotten’;
  • The right to ask us to restrict what we use your data for;
  • The right to change or update your information you;
  • The right to have your personal data moved to another provider (data portability);
  • The right to object to the processing or certain processing activities;
  • Rights in relation to automated decision-making including profiling.

Where your personal information has been shared by Mployus Personnel Services with others, we will do what we can to make sure those using your personal information on our behalf as processors comply with your request for erasure. Please note that we can’t delete your information where:

  • it is relevant for legal claims;
  • we are required by law to have it;
  • where it is used for statistical or research purposes, where deleting the data would make it impossible to achieve the objectives of the processing.

Please be aware that we cannot give you access to a copy of your data if this would have an adverse effect on the rights of others. We will also not give access to credit/debit card details for any reason.

Data Storage and Security

We will take all steps reasonably necessary to ensure that all personal data is treated securely in accordance with this Privacy Statement and the relevant law. As a company, we promote a ‘paperless’ culture where possible. We do everything we can to prevent security breaches.

We have put in place appropriate technical and organizational procedures to safeguard the information we manage and collect.

Part of our protection strategies to your privacy is to take reasonable steps to verify your identity before granting access to information as appropriate, hence preventing unauthorized access.

We also use secure connections to protect personal data during its transmission. If you have chosen a password, or been granted one, which enables you to access services, you are responsible for keeping this password and other login details very confidential. We ask you not to share your password with anyone. We strongly advise you to inform us immediately if there is suspicion or an obvious loss of data to any unauthorized user. This applies to all stakeholders, including our HR Clients, Recruitment Clients, Candidates, or other website users.

Privacy Policy for Mployus Pharma

Introduction

This Privacy Policy explains what MployusPharma (Mployus Personnel Services) does with your personal data if you are a locum, candidate, customer or supplier.

Please read this policy carefully to understand our practices relating to your personal data and how we collect, use, and process this.

Your privacy is important to us, and we are committed to protecting and safeguarding your data privacy rights.

If you do not accept that we process your data in the manner detailed in this Policy, please do not submit any personal data to us.

It is important to point out that we may amend this Privacy Policy from time to time. Please just visit this page if you want to stay up to date, as we will post any changes here.

What personal data we collect and how we use it

MployusPharma (Mployus Personnel Services) collects and uses your personal information to provide the best possible employment opportunities that match your criteria.

Personal data will generally consist of your name, contact details, and other information contained in your CV. We only ask for details that will genuinely help us to help you, such as your name, age, contact details, education details, employment history, immigration status, banking information (if you are to be paid via MployusPharma (Mployus Personnel Services) Garda vetting requirements and PPS, where applicable. Where appropriate we may ask for reference information from previous employment.

MployusPharma (Mployus Personnel Services) will confirm your consent for us to hold your personal information before it is stored and processed. The personal data will be requested, stored, processed, used, and disclosed by MployusPharma (Mployus Personnel Services) for the following reasons:

  • We obtain your information from you when you register on our site, we obtain your information for locum and recruitment purposes.
  • We use your information to send to our clients to put you forward for vacancies when you have given us your permission.
  • We use your information to help us communicate with you about relevant job opportunities and provide career guidance and support, to inform you of locum opportunities and other marketing material that may be of interest to you.
  • Third-parties where we or our client have engaged them to deliver services that have been requested. These may include references, qualifications, criminal reference checking services and/or psychometric evaluation or skill tests. These will be advised to you as part of the process, and you have the option to decline.

For locums who are payrolled via MployusPharma (Mployus Personnel Services), we will also retain information such as bank account details, PPS number, and Garda vetting details. This data will be held for as long as it is legally required to be held by us.

This list is not exhaustive, and we may seek to process, use, or disclose your information for any other purpose which has not been listed above, but always with your explicit consent.

We reserve the right to assign your data to a third party in the event of a sale, merger, liquidation, receivership, or transfer of all the assets of our company in circumstances where the third party agrees to observe the terms of this Privacy Policy. MployusPharma (Mployus Personnel Services) will notify you of such circumstances, and you will be afforded an opportunity to opt-out.

How we collect data

We obtain your personal data by the information which you provide us with when you register on the website and when you update your information.

We obtain information from third parties such as the PSI, references, and via Garda vetting; this instance of obtaining information from third parties is consented to by you before we begin the process.

Who we share data with

We may share your personal data with various parties, in various ways and for various reasons. Primarily we will share your information with prospective employers to increase your chances of securing the job you want. Unless you specify otherwise, we may also share your information with any of our group companies and associated third parties such as our service providers where we feel this will help us to provide you with the best possible service.

How we safeguard data

We care about protecting your information. That’s why we put in place appropriate measures that are designed to prevent unauthorized access to, and misuse of, your personal data.

How long we keep data

We will retain your personal data on our database unless you contact us to remove your information. When you request that your data be removed, we will do so unless we believe in good faith that the law or other regulations require us to preserve it (for example, because of our obligations to tax authorities or in connection with PSI regulations due to locum bookings that have been worked).

How can you access, amend and take back your data

You can access your data at any time by logging into your profile on our system; you are able to amend this data yourself. Should you require any more information on the data we hold, you can contact us directly, and we can discuss and amend data then.

If we are using your data because we deem it necessary for our legitimate interests to do so, and you do not agree, you have the right to object. We will respond to your request within 30 days (although we may be allowed to extend this period in certain cases). Generally, we will only disagree with you if certain limited conditions apply.

Existing data with us

We will endeavor to guarantee that all Personal Data that you have submitted to us is maintained and up to date. However, it is your responsibility to inform us of any changes to your Personal Data to ensure that it is up to date.

Where we currently hold personal information about you, you may at any time request that we modify, update, erase, or provide a copy of this information to you. We may only refuse your request where we are legally obliged to do so. Where your request has been refused, we will provide you with the reasons for this refusal. We will then hold such data for only as long as it is required by law.

Cookies

A cookies policy, which is also known as a cookie statement or cookie notice, is a document or notification that informs website visitors about the use of cookies on a website and provides details on how cookies are used, what types of cookies are employed, and how visitors can manage or control their cookie preferences. Cookies are small pieces of data stored on a user's device (typically a web browser) and are commonly used to track user behavior, enhance website functionality, and gather information for analytics and marketing purposes.

For further information, visit allaboutcookies.org.

How do we use cookies?

Our Organisation uses cookies in a range of ways to improve your experience on our website, including:

  • Keeping you signed in
  • Understanding how you use our website

What types of cookies do we use?

There are a number of different types of cookies, however, our website uses:

  • Functionality – Our Organisation uses these cookies so that we recognize you on our website and remember your previously selected preferences. These could include what language you prefer and location you are in. A mix of first-party and third-party cookies are used.
  • Advertising – Our Organisation uses these cookies to collect information about your visit to our website, the content you viewed, the links you followed, and information about your browser, device, and your IP address. Our Organisation sometimes shares some limited aspects of this data with third parties for advertising purposes. We may also share online data collected through cookies with our advertising partners. This means that when you visit another website, you may be shown advertising based on your browsing patterns on our website.
  • Analytical – Our Company uses these cookies to determine unique visitors, which we need to provide accurate site traffic data.

How to manage cookies

You can set your browser not to accept cookies, and the above website tells you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.

Third-Party Websites

Due to the nature of recruitment which could include surfing and searching from different websites, you may access Mployus Personnel Services links through third parties, please be aware that we are not responsible for the Privacy of third parties. If you follow a link to any of these websites, please be aware that these websites may have their own privacy statements. We do not accept any responsibility or liability for these third-party websites nor do we provide support for their services. We strongly advise you to take the appropriate steps required in their before submitting any personal data to these websites. This would be more applicable to our Recruitment Clients, Candidates or other Website users.

Queries and Complaints

Mployus has a dedicated representative who can be approached for any questions, comments, and requests regarding this privacy policy or our Data Privacy Management System. Our Data protection Officer can be contacted via [email protected], or [email protected].

You can also write to us at Mployus Personnel Services, Block 14, 7 Station Hill, Clongriffin, Dublin 13.

The Supervisory Authority in Ireland may be contacted at [email protected] if you have any concerns or questions about the processing of your personal data.

If you are unhappy with the response that you receive from us when you exercise your GDPR rights, you have the right to lodge a complaint to the DPC. More guidance about raising a complaint is available on the DPC’s website: https://dataprotection.ie/en/individuals

Amendments of this privacy statement

This version was last updated and reviewed: October 2023.

We review and monitor regulatory guidance on a regular basis for any industry changes, amendments, or statutory legislations, which may impact our business operations or your rights and freedoms.

For the purpose of this privacy notice, “personal data” means any information relating to an individual who can be identified, directly or indirectly, in particular by reference to an identifier, including: name, an identification number, location data or an online identifier.